Commissioner of Oaths

A Commissioner of Oaths and Affidavits is authorized under provincial legislation to administer and witness the swearing of oaths or solemn affirmations in the taking of an affidavit for any potential legal matter.  Commissioners of Oaths and Affidavits can also witness any declaration as required under a stature.  

Clerks, Deputy Clerks and Treasurers, by virtue of office, are authorized by the Attorney General to act as Commissioners of Oaths, within the limits of their municipality.  Additionally the Municipality has Commissioners within certain Wards of the Municipality authorized by the Attorney General at the request of the municipality.

Commissioner services are provided at the Municipality of Greenstone Administration or certain Ward Offices during regular office hours.  The public is strongly encouraged to book appointments for commissioner services to ensure availability. If an appointment is not booked, the individual understands that there may not be a Commissioner available to provide the service.  The fee for this service is as per the Fees and Charges By-Law.

Proper identification such as a valid driver’s license, current passport or any other government issued photo identification that includes the deponent’s signature must be presented as well as the completed affidavit with the exception of the signature.  The signing of the affidavit must be completed in the presence of the Commissioner.  If the person is not present in front of the Commissioner, the document will not be commissioned.  

Duties of the Deponent or Declarant:
Under the Commissioners for taking Affidavits Act, Commissioners or Oaths and Affidavits do not certify the truth of the statements contained in a document; that responsibility remains with the deponent or declarant.

The Commissioner of Oath is not responsible for the content of the affidavit; it is the responsibility of the person whose signature is being commissioned (the deponent).  The deponent must understand not only the details to which he/she will attest, but also the fact that he/she is swearing an oath that the details are correct.

Commissioner Services:

The Commissioner of Oaths and Affidavits shall only sign documents that are in English or French (if the Commissioner is fluent in either language), so the Commissioner can validate the information that is sworn.

The Commissioner may sign documents related to the following for residents of the Municipality of Greenstone:

  • Residency Documentation
  • Vehicle Transfers
  • Change of Ownership
  • Insurance Claims
  • Death Information Applications as prescribed by Statue
  • Pension Plan Documents
  • Certification of Identifiable Individual’s Signature
  • Any government-related forms
  • Marriage License Related Documentation
  • Municipal- Related Documents (In-house)
  • Real Estate Related Documents
  • Consent to Travel

The Commissioner will not sign documents relating to the following:

  • Wills
  • Living Wills
  • Powers of Attorney
  • Divorce, Separation or Custody Agreements

It is the exclusive discretion of the individual Commissioner of Oath whether or not they choose to sign the document.  If a Commissioner of Oath is uneasy about the identity of the deponent or the content of the document for any reason, the Commissioner of Oath may refuse to sign the document and the deponent will be referred to a lawyer.

All Commissioning Services for the Municipality of Greenstone are required to comply with the Commissioner of Oaths and Affidavits Policy By-Law 18-37 as well as the Commissioners for taking Affidavits Act.

To book an appointment:
Beardmore Ward Office: 
807-875-2639
Geraldton Administration Office:  807-854-1100
Longlac Ward Office:  807-876-2316

 

Commissioners of Oaths / For Taking Affidavits are not Notary Publics.  The Municipality of Greenstone does not have a Notary Public and cannot notarize documents.